In-person meeting vs virtual meeting

Explore the pros and cons of in-person and virtual meetings. Learn how to choose the best option for your needs and discover how WeWork’s flexible coworking spaces can enhance both.

In-person meeting vs virtual meeting

Meetings make for an important part of the work environment. However, today when the work-from-home culture is also prevalent, meetings can happen in two main ways. They could either be in person or virtually. Both these options have their own advantages and disadvantages. In this brief guide, let’s understand in detail about virtual and in-person meetings, how they differ, and which one to choose. We would also learn how using flexible coworking spaces like WeWork can benefit both.

What is an in-person meeting?

An in-person meeting, as the name suggests, is when everyone attends a meeting at a specific physical location such as a meeting room in a coworking space or office, to discuss various topics. These meetings are done face-to-face.

Benefits of in-person meetings

• When you meet in person, you get clearer communication as it is easier to understand each other because you can see facial expressions, body language, and other non-verbal cues.
• Meeting face-to-face helps people connect on a personal level and build strong relationships.
• In-person meetings often take place in a dedicated space and hence, they offer a focused environment.
• In-person meetings also allow for real-time interaction and instant feedback.

Disadvantages of in-person meetings

• One of the main challenges of in-person meetings is that they require travel. Hence, this can be time-consuming and costly.
• Here, you need to find a suitable location, arrange for any necessary equipment, and ensure everyone can attend at the same time.
• It can be difficult to coordinate everyone’s schedules for an in-person meeting.

Also read: what is co-working

What is a virtual meeting?

A virtual meeting, on the other hand, takes place online, where participants join from different locations using video conferencing tools. This type of meeting has become quite common today and is often used by those working remotely.

Benefits of virtual meetings:

• Virtual meetings are extremely convenient as you can join from anywhere.
• As these meetings don’t require physical presence, it is often easier to find a time that works for everyone.
• Virtual meetings also save money on travel, accommodation, and other expenses associated with in-person meetings.

Drawbacks of virtual meetings:

• Technical issues are often a problem during virtual meetings due to poor internet connections or software glitches.
• Without face-to-face interaction, it can be harder to build strong relationships.
• When attending virtual meetings from home, you might get distracted more often.
• Virtual meetings can slow down the decision-making and feedback process.

Also read: what is open office

Choosing between in-person and virtual meetings

Between in-person and virtual meetings, it can be quite difficult at times to choose the one suitable for you. So, here’s how you can decide:

You should choose in-person meetings if you are looking to build strong personal connections and have detailed discussions in a focused environment.

You should choose virtual meetings if it is not easy for you to travel or visit physical locations. Also, if you need flexibility and cost savings along with quick check-ins and updates, you must go with virtual meetings.

How WeWork can help

Whether you prefer in-person or virtual meetings, flexible coworking spaces like WeWork offer great solutions to meet your needs. We provide a range of spaces and services that can make both types of meetings more effective and enjoyable. You can choose a space that fits your needs, whether it is a small room for a private meeting or a larger space for a team gathering.

We also provide a well-equipped and professional setting that helps you stay productive and focused. By working in a shared space like WeWork, you enjoy networking opportunities as you get the chance to meet and connect with other professionals and businesses. Also, WeWork offers additional services such as tech support, administrative assistance, catering and more.